Managing a Spiritualist Center

Church Office Procedures
By:Genevieve Van Wyden

You've been selected to become the pastor of a church and you're feeling overwhelmed at the responsibilities and details you are expected to understand and carry out. You need to get to know the office staff, learn how the office and church have been managed and administered in the past, and take over for the departing pastor. Don't forget to turn to God for support and guidance.

Remember that the secretarial staff in your church office is an important component in ensuring that tasks are initiated and completed correctly and in a timely manner. To accomplish this, you need to make sure the office staff knows what is going on, when something will---or should---happen and how you want the office to be administered.

Delegate as much of the procedural aspect of the church's office to your administrative secretary. He can then decide how to delegate responsibilities and duties to his staff members. These will include the actual secretarial responsibilities, paperwork, record management, financial and communication responsibilities. Your administrative secretary should take much of the "detail-oriented" work so you can concentrate on actually running your church office, church and related ministries.

Your administrative secretary will be, in effect, a manager. She will oversee your secretarial, clerical and reception staff, who will be responsible for completing paperwork such as the church bulletin, preparing and completing financial paperwork, including the weekly collection, deposits and payments, as well as arranging travel for church and office staff who are traveling on church-related business.

Your administrative secretary will also be responsible for managing time (allocating so many hours or days for specific assignments and keeping track of hours worked for payroll purposes).

She will have the responsibility for communicating to her staff your expectations of projects, tasks and assignments to be completed. She will also manage church office records, financial work and take responsibility for collecting and managing the business data you will need.

When you attended seminary, you were taught that God is the ultimate manager and that you can rely on him to help you manage your church and the office. You need to have the ability to communicate with and relate to people. Ministry encompasses learning how to work with people and manage them. You will spend a large part of your time interacting with others---including in the administration of your church's office.

You can enroll in a business management class at your local university or community college in order to learn how to effectively run an office on a daily basis.

You need to learn who your office staff members are, and what their personality traits and work styles are. You'll also have to learn time-management skills. Jesus learned all of this in the short time of his earthly ministry.

This is a large amount of material to learn. Remember that in managing his disciples, Jesus had to use people management skills. He also had to manage the scant resources available to him and his disciples---the fishes and loaves. During the times you believe you aren't up to the task of managing a church ministry and the related office details, take time to talk to him and ask for his support and guidance. Every other minister, pastor, priest and rabbi does this.